Conditions of participation

Eligibility
All students and employees of the university and the university hospital are allowed to participate in college sports at the University of Tuebingen. The participation of Guests can be permitted, if there’s sufficient capacity in the respective courses. Guests are defined as persons who are not members of the University as mentioned.

Registration
Participants have to register on the college sports website or at the college sports office for their respective courses. A registration at the college sports office is not possible until the online-registration has been activated. The course fees must be paid separate for each course by the participant. Please make sure the transfer to the bank account of the University of Tuebingen is done within 3 working days. The college sports office only accepts EC cards or print of the transfer form (cash payments are not possible anymore).

Bank account information University of Tuebingen:


Account holder:
Universitaetskasse Tuebingen

IBAN:
DE76 6005 0101 0001 1950 86

BIC:
SOLADEST600

Bank:
LBBW-BW


Please note that controls during college sports courses must be expected. Please bring your valid course ticket and your valid student card or employee card to each course. Delays due to that may be possible especially during major courses. We apologize for the inconvenience!

The instructions of the personnel must be followed!


Further information and FAQ [more]



Conditions of participation

 

  • All courses require a registration.

  • The course fees must be transferred by the participant for each course separately to the bank account of the University of Tuebingen (within 3 working days).
    The booking is cancelled and the claim for the booked course expires automatically, if the payment isn’t on time. The Participant gets banned for the online-registration of a course, if the booking for the respective course gets cancelled 3 times. In this case a registration is possible only at the college sports office.
    Thereby the online-registration gets reactivated.
    A 5, 00 Euro handling fee is charged for the retransfer of delayed payments or cancelled bookings. 

  • The number of participants for each course is limited.

  • The course unfortunately gets cancelled, if the number of participants is below the minimum number of the respective course. In this case we refund the payed amount. Further claims are excluded.

  • Registration possibilities: Online-registration at www.hsp.uni-tuebingen.de or at the college sports office (Spo Zi. 105). A registration at the college sports office is not possible until the online-registration has been activated

  • Refunds after courses have started are not possible. Refunds in case of non-participation in a course are not possible.

  • Rebookings are possible as long as the new course has open slots. If the rebooking refers to a more expensive course, the difference has to be paid. Refunds are excluded.

  • If a course is booked out, you can sign up with your e-mail adress on a waiting list. You then get informed as soon as there’s a free slot.

  • Rarely, overbooking is possible in courses with less than 10 slots due to the system. A decision is then made between the last two registrations by lot.



Workshops

  • All Workshops require a registration. The contribution has to be paid at the time of the registration.

  • The number of participants for each course is limited.

  • A workshop gets cancelled, if the number of participants is below the minimum number of the respective workshop. In this case we refund the payed contribution. Further claims are excluded.

  • A handling fee (see announcement) is charged in case of rescission or rebooking until 3 weeks before the workshop starts; beyond this deadline, the workshop contribution has to be paid.

  • Providing a substitute person results only in a 5,00 Euro handling fee.

  • Refunds after workshops have started are not possible. 

 

Excursions

 

All students and employees of the University of Tuebingen are eligible. Guests can take slots within limits. Specific contribution fees apply for guests. All excursions are conceptualized as group trips at cost price; no profits are dawn.


Registration / Notes

 

  • You have the possibility of register on the internet or the college sports office.;

  • Your therefore need your student card or employee card;

  • The number of participants for each excursion is limited;

  • The excursion fees have to be transferred (see above). The college sports office only accepts EC cards or print of the transfer form (cash payments are not possible anymore).   

  • After the payment your slot at the excursion is bindingly reserved.

  • We have a waiting list. If an excursion is booked out, you can sign up on that list. As soon as there’s a free slot, you’ll get called;

  • Individual billing due to waiving partial performance is not possible.

 

Employees of the Volksbank Tuebingen and the Kanzlei HSP
Specific contribution fees apply here. You get detailed information at the college sports office.

Cancelled excursions
We reserve the right to cancel an announced excursion due to lack of participants or other urgent reasons. We then refund the complete contribution fee. An excursion also gets cancelled, if too few participants have payed the required contribution fees. Payed contribution fees then will be refunded completely. Further claims excluded.


In case of rescission we’re bound to the following conditions due to the contractual terms with our partners. The cancellation fee per person is:


  • independent of the date
    week long excursions 50 € and weekend excursions 25 €

  • from six weeks before the excursion starts        30%

  • from three weeks before the excursion starts    50%

  • from two weeks before the excursion starts       80%

  • from one week before the excursion starts         100%

 

The decisive date is the date of delivery of the rescission notice at the college sports office. Refunds always take place afte the excursion has ended

We therefore recommend that, in your own interest, you take out a cancellation insurance of your choice. 

 

Liability/ Insurance cover

 

  • The participation is at your own risk. Claims on the University of Tuebingen or commissioned individuals concerning liability in terms of theft, personal and material damages are explicitly excluded;

  • There’s no claim for the compensation of bad weather, closure of individual lifts and elementary events. It’s the same in case of injury, illness or earlier departure due to special reasons or force majeure.;

  • We recommend that, in your own interest, you take out a cancellation insurance of your choice

  • You have to make sure you have sufficient insurance cover for excursions abroad (health insurance etc.).

  • You immediately have to assert any claims due to insurances to the respective insurer.

 

Preliminary discussions
You get detailed information concerning the conception, the course content, the accommodation and the basic conditions of the respective excursion at the preliminary discussions. Little series of pictures, maps and personal reports shall give you a foretaste of the excursion. Furthermore you have the opportunity to get to know the college sports teaching team as well as the other participants. Your organizational and substantial questions will be answered immediately. Use this opportunity!

This applies for all kayak-excursions: The participants need to know how to swim!
The number of participants is limited!

Preliminary discussions for kayak-courses and kayak-excursions:
In case you registered for a kayak-course or a kayak-excursion, make sure to personal be at the preliminary discussion. It’s obligatory!

Track Card
You need the track card to use the outdoor facilities (e.g. jogging path) [ more ]